Job summary

The Senior Document Management Specialist oversees and continuously improves the company’s document and records management to ensure compliance, operational efficiency, and effective lifecycle management. The role also provides hands-on support for daily document handling, system usage, and cross-department coordination.

Your responsibilities

• Provide hands-on support for daily document handling, system usage, and troubleshooting to ensure smooth operations and cross-functional collaboration.
• Actively manage, standardize, and improve document management processes across the company to ensure efficiency, compliance, and user-friendliness.
• Monitor and follow up on overdue tasks in the Electronic Document Management System (EDMS) for administrative documents; investigate delays and implement corrective actions.
• Organize and supervise archiving, retention, and disposal activities in line with established procedures and legal requirements.
• Maintain the company’s taxonomy and classification system (including the document scheme / Nomenclature) in coordination with internal stakeholders and the State Archives; ensure timely updates per internal policies and external regulations.

To succeed, you should have

• 5+ years’ experience in document management, including in state or municipal institutions.
• Experience with document archiving and nomenclature, including work with State Archives.
• Excellent MS Office skills, especially MS Word.
• Strong organizational skills and attention to detail; resilience in managing conflicting demands and working effectively under pressure in a fast-paced, deadline-driven environment.
• Experience with any Electronic Document Management System (EDMS); experience with DocLogix and Microsoft SharePoint is an advantage.
• Good command of English.

What’s in it for you

• Salary from 2500 EUR (before taxes)
• A job with purpose and impact
• Exceptional international project experience
• Innovation-driven work environment
• Professional and self-development opportunities
• Flexible work arrangement
• Benefits and bonus programme
• Supportive network of professional colleagues

Sounds like your next job?

We look forward to receiving your application via:
[email protected]

Application process

If you are ready to take part in this unique and challenging project, and your experience matches the position’s requirements, please send your CV and motivation letter in English with the subject “Senior Document Management Specialist” to RB Rail AS recruitment partners Alliance for Recruitment at [email protected] by the application deadline.

RB Rail AS (as controller) and Alliance for Recruitment (as respective partner) ensure that personal data processing for recruitment and hiring purposes is carried out in accordance with applicable data protection regulations.

More details about personal data processing:
https://rb.forget.lv/candidates-personal-data-privacy-note/

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